A group booking is one booking arrangement that covers several people, rooms, spaces, services, sessions, or other resources that need to be managed together.
The group may have one organizer and shared rules while still keeping details for individual participants or resources. This makes it different from several unrelated bookings that happen to occur at the same time.
What Can a Group Booking Include?
- Several participants or guests.
- Several rooms, spaces, or resources.
- More than one day or session.
- Shared capacity or group-size rules.
- An organizer or main contact.
- Group-level and individual-level details.
- Shared or separate billing, depending on the setup.
What Is a Simple Example?
A retreat group books 20 rooms for three nights and also reserves two meeting spaces. One organizer manages the overall arrangement, while individual guests still need their own room details.
The booking needs to keep the rooms, people, dates, and shared spaces connected so changes do not have to be managed as separate unrelated records.
Why Is Capacity Important in Group Bookings?
A group can affect many capacity limits at once. There may be a limit on rooms, seats, people, equipment, or shared spaces.
See Capacity for the related term.
How Does Booking Ninjas Handle Group Bookings?
Booking Ninjas' Group Booking feature supports bookings involving multiple people, rooms, resources, schedules, and group-level rules.
The feature also supports multi-day and recurring group bookings. The exact participant, billing, and communication setup depends on the organization's workflow.
Sources and Further Reading
- Booking Ninjas: Group Booking — describes multi-person, multi-resource, multi-day, recurring, and group-rule booking workflows.
- Booking Ninjas: Booking Management — shows how group bookings fit into the wider booking, resource, availability, and capacity system.