Capacity is reported by comparing the amount available with the amount allocated, booked, occupied, or otherwise used according to a consistent capacity definition.
Before comparing capacity, define the capacity base being measured, such as units, seats, beds, rooms, spaces, hours, or another resource. The same percentage can mean something different if the denominator changes.
What Should a Capacity Report Define?
- The unit of capacity being measured.
- Total available capacity for the period.
- Which bookings, allocations, or usage statuses count as used.
- The reporting period and time basis.
- How locations, resources, or capacity types are grouped.
Why Does Consistency Matter?
Use the same capacity unit, status rules, and time basis when comparing locations or periods. Otherwise, utilization or occupancy figures may look comparable when they are not.
What Should a Dashboard Emphasize?
A useful capacity dashboard can show total capacity, used or allocated capacity, remaining capacity, utilization, and exceptions such as blocked inventory, thresholds, or overcapacity when those measures apply.
Where Does Booking Ninjas Fit?
Explore Performance Reporting and Advanced Analytics & Reporting.
What Should You Review Next?
Related reading: What Should Managers See on a Dashboard? · How Custom Dashboards Work.
Sources and Further Reading
- Booking Ninjas: Capacity Management — covers capacity limits, booking-based updates, utilization tracking, thresholds, and live capacity dashboards.
- Salesforce: Reports and Dashboards
- Salesforce Data Model Relationships
External references explain the underlying concepts; they do not imply Booking Ninjas requires or uses the referenced product.