Have you ever tried to get work done together with your colleagues at work, but it ended up fruitless because there was no common platform? Many organizations suffer from this lack of a common platform of communication that they have to always rely on physical meetings to get their jobs done. What if there is a way you can have typical round the table meetings without having to see? Or a way you can disuse projects, ask questions, and make suggestions from anywhere in the world? There is! And that is the co-working management software. The software is of various types, and the components vary, based on what each one is capable of doing and the purposes the organization wants to use them for.
Factors that determine the type of co-working software to choose as there are various types of co-working software, some factors have to be put into consideration for an organization to determine the kind of co-working software to go for. The factors, of course, are to ensure that the organization runs smoothly and that profit is made.
Some of the factors are:
- Purpose of Use
Organizations have differences when it comes to their needs. This is because of their values, goals, and culture differ. For an organization, step by step report might not be considered necessary, while for another, it may be core feedback which every worker must give. As a result of this, the software that these two organizations will need may not be too similar if they are to establish what they stand on and make a profit. The difference between the purpose and aim of these two organizations also means that what they hope to achieve in the end is not quite the same. Therefore, they may not be able to use the same software successfully.
- The Required Features
A clothing company will definitely require different co-working software from a bank. This is because the instruments/ materials they need are different. A bank needs software that allows more accounting and calculation while the clothing company will deal more with designing, drawing, sketching, painting, and the likes. This brings to play the fact that they may not be able to use the same thing, and it becomes a factor to consider when picking co-working management software. Your organization doesn’t require features that support drawing? Then you may not have to include it. But, understand that some other company may have it included in theirs.
- Member’s style of work or pattern of work
Another factor that determines the type of management software system that an organization will choose is the member’s style of work. Two organizations may not be able to make use of the same co-working software without complication because styles differ. Consider company A which uses Phase A worker – Supervisor – Phase B Workers – Supervisor- Phase C worker, to another company B which uses Phase A Workers- Phase B Worker- Phase C worker- supervisor; it would be hard to use the same management software. The first company ensures that the supervisor or manager sees the result from each Phase before the next Phase is moved to, while the other simply finish the project before sending it in.
How technical an organization’s work is could be another factor that determines the type of software management system to be used. Some organizations are quite technical as they are into a particular field or area. What they would require in that field will not be totally what experts from a different group will require. Therefore, there has to be a conversation with the developer around the type of software to be built and the purpose it will serve. For great co-working software to be built, this has to be considered.
- Member’s need
Each member in any group has different needs, and their needs may be based on their knowledge of technicality, their relationship with other members of the group, their opinion or attitude to work, amidst other things. The type of people, who fill the planning group for an organization, may not be the same ones who fill the planning group for another organization. Therefore, if the needs of the people put in charge of different projects is to be considered, then the same software will not be used. A group may have a Spanish speaker and therefore need a translation feature to ease communication, while the other may be an all English speaker group.
Why every organization should use co-working management software
If you are yet to pick a particular type of co-working software for your organization, then here are some valid reasons why you shouldn’t hesitate to do so.
1. It increases productivity
Using a co-working management system comes with a lot of advantages, and one of such benefits is that it helps to improve productivity. A co-working management system is expected to have a lot of components, and these components work together to ensure that works get done. It also helps to save time and energy, so that much energy or attention is diverted to the project at hand and much is done to see to its success. Projects move smoothly and easily when the management system is used and the goals set are achieved in no time.
2. It encourages communication and collaboration
One of the core features which any co-working management system is expected to have is the call features. This feature allows the members to communicate in the audio form or even in the video format if there’s a need. There should also be a feature that allows them to have meetings form anywhere in the world while being able to share files. These are only a few of the highlights for communication present in the software. For collaboration, each organization can determine what they need and how they’ll work hand in hand on their projects.
3. It helps with storage and record-keeping
One of the best benefits that a co-working management software affords its users is the option of being able to cloud store their works. So, where you need ideas from last year or five years ago, you can always get it through your software, if it is saved. This option is rarely affordable in the traditional means of operation where a little hitch can lead to the loss of valuable information forever. For the sake of reference, hand over, or other reasons, you can always be assured that you have a backup stored.
4. It improves efficiency
The presence of management software in a workplace helps to improve efficiency. Here, delays are not allowed, as each person gets notified when their attention is needed or when it’s their turn to contribute or add to work. There is a laid down protocol that is being followed in doing the job? Then all the present workers have to do it follow it to produce a resounding result. When compared to an organization with no management or protocols, producing those results would be hard. Of course, they are allowed to include their ideas and opinions when doing the duties expected of them.
5. Aids organization’s growth
An organization’s growth depends a lot on its members and the work they do. And from all that was listed above, the benefit of having a co-working management system is seen not only, not only in the business but in the way the workers carry out their tasks efficiently and, in the product, or results of these tasks they so carry out diligently. When a good co-working manage software is used adequately, it is unavoidable that the company will grow and expand while being able to achieve its goals.
There are many other benefits that users stand to gain, other than the listed, but it all depends on what the company wants their software to do.
Any member of a group could pitch the idea of using a co-working management system. However, it essential that every member of the organization is aboard the system. Most times, no specialized training is required before the management system can be used, and a large number of people can use the system at the same time without a hitch. There could be a partition too, which divides the people into groups so that only people with mutual interests get to interact.
If you are a manager looking for the best type of co-working management system, you can talk to your developer and colleagues. As the general manager or administrator, you can have control of all that necessary parts of the system. You can add, or remove people, give others enough administration power to monitor and manage certain groups while you oversee it all. Do you think that will be tedious? No, it’s not. With the co-working management system, every management level is done with ease, just like communication.