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  07 Jun 2021
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What you need to know about Property Management System


Everyone’s crazy about property management software. 

You have to have it. It’s the perfect tool for you. It’s a must-have if you want to manage your hotel right. The truth? The advantages of property management software are endless. From simple maintenance, billing, and invoicing to analytics, reporting, and reservations, property management software makes it easier for everyone to stay on the same page.

There’s just one problem. While it’s a nifty tool, you aren’t sure where and how to get started. And the truth is you might just end up driving yourself nuts trying to get it right.

This article will dig deep into property management systems and everything you need to know about them.

So, let’s get started!

What is property management software?

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A property management software is an online program that enables residential, commercial, and hotel managers to manage and automate day-to-day operations. 

What does property management software do?

A property management software provides a centralized computer system where you can schedule, organize and perform day-to-day tasks related to the accommodation or hospitality business. This includes core tasks like reservations, maintenance, billing and invoicing, reporting and analytics channel management, revenue management, housekeeping, payment processing, and front office accounting.

Why use a property management system?

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Being on top of things and having a connected team is so much better than the reverse. Someone asks you about the room statuses, reservations, and housekeeping duties; you nail it. The answer is two clicks away. 

But that’s not all. 

Here are three top reasons you need a property management system.

 1. To Access Data Online and On Multiple Devices

People often make the mistake of thinking that most people will use a desktop computer or laptop to access work. That’s a fallacy because most people want the convenience of accessing data on multiple devices. And one of the best things about PMS is that you can access it on multiple devices, including tablets and mobile phones. This enables you to respond to requests in real-time regardless of where you are. 

2. To Help You Choose Accurate Real-Time Data for Easier Decision Making

A lot of people will be booking reservations. And sometimes, you’ll need to decide on whether to take up more guests or hold off on reservations until you have enough accommodation. One of the perks of having a proper PMS is that it enables you to have real-time access to accurate information that you can use to make decisions on reservations, room statuses, housekeeping duties, and maintenance.

3. To Enforce Impeccable Quality of Your Data

This is a vital factor since it is more than just speeding up check-in and check-out, you also want to give your guests a personalized experience. With impeccable quality data, you will have more accurate data that gives you insights into improving your relationship with your guests and giving them more personalized services.

How much does property management software cost?

Like other software, PMS is available via a subscription model based on a one-off setup fee and a monthly fee. The cloud-based PMS doesn’t focus on capital expenditure but instead focuses on operational expenditure, which is a more affordable option. However, if you opt to go for an on-prem (on-premises) PMS, you will require a significant investment amount and additional funds for software licenses.

Which property management software is best?

BookingNinjas is one of the most popular and easy-to-use property management systems on the market today. The software provides an intuitive and flexible accounting system that smoothly integrates with every aspect of your business.

 Why choose BookingNinjas

BookingNinjas is a versatile and powerful property management system. The software manages all your bookings in one place and makes data accessible everywhere. In addition, BookingNinjas generates in-depth reports on your busiest times and customers, which help you in decision-making. Other amazing benefits include:

- It takes only 5 minutes to set up.

- It sends your customers mobile phone reminders on their booking to reduce the chances of a missed booking.

Conclusion

Property management systems have rapidly gained popularity over the past few years. If you are ready to take your management to the next level and save yourself time and money, I strongly suggest investing in a property management system. 

To that end, my top recommendation is the BookingNinjas software. Whether you are just starting or are an experienced professional, this PMS can help simplify and integrate all your data in one place.