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  13 Jul 2022

Improve Your Property's Management, Operation & Revenue With Booking Ninjas Property Management System

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Serviced Apartment Property Management Software 2022

You can automate a variety of operations using a serviced apartment property management software.

Finding the perfect software vendor, on the other hand, is no easy task. After all, several businesses claim that their solutions include many of the essential property management functions.

What Is A Serviced Apartment Management Software?

In a nutshell, serviced apartment management software is a system that provides a unified channel for bookings and other operating tasks for your serviced apartment business.

Read more: How To Run A Serviced Apartment Business

Key Features To Look Out For In A Serviced Apartment Property Management Software

When researching property management software, it's crucial to know what features different programs provide. Here are some of the most common features of these tools.


Accounting functions in serviced apartment property management systems are similar to financial accounting functions in other systems.

They allow you to keep figures precise and updated, with ledger accounts, forecasts, and reports providing a comprehensive picture of expenditures and revenues. Reports can be used to communicate information to stakeholders and to spot patterns and opportunities.

Tenant and Rent Tracking

This function is at the center of any serviced apartment property management system since it aids in the organization and tracking of all relevant information regarding occupants and lease agreements.

This could include information such as backdated payments, important lease deadlines, and contact details. Many systems also provide tenant screening options as part of tenant tracking.

Budgeting and Forecasting

These functions add value to a serviced apartment property management software by synchronizing all current financial data and historical rent details so that accurate estimations and forecasting of future expenditures can be provided.

Reporting tools may be used to create personalized reports that can be delivered to stakeholders quickly and easily.

Building Maintenance

Tenants and employees may submit, monitor, and assign orders for any sort of request, ranging from structural difficulties, cleaning concerns, and insect problems, through an online interface.

Additionally, to provide a timely response, many systems automatically allocate jobs to maintenance employees.

Tenant Portal

Residents can connect with their landlords or other staff members using an online portal, which would be available 24 hours a day.

Tenants can change their contact details, pay bills, request maintenance, check lease paperwork, and connect with the help desk.

How Much Does a Serviced Apartment Property Management Software Cost?

There you have it. The all-too-familiar price tab. People hesitate to press the button because they are not sure of what they'll find.

Property management software is often priced depending on a few major factors like:

  • Number of units that you have under your control
  • Number of applications that you require
  • How you would like the system to be implemented

Many companies price per unit, and many, per month, but regardless of how the pricing plan is structured, be aware that most of them have minimum monthly prices.

Also, consider additional costs like implementation, maintenance fees, and hardware charges.

Furthermore, expenses for on-premise and cloud-based deployments may differ; cloud-based software often requires a lesser initial investment.

Serviced apartment property management software may cost between $400 per month to $7000 per month, depending on several factors, and the number of units you intend to manage.

Some companies offer some features at a discount and free trials to some clients. After scheduling a demo , you would know if you’re eligible for a free trial.

To get a clearer picture, you can check out the Booking Ninjas Property Management Software pricing guide . It’ll give you all the pricing information that you need.

Possibility Of Hidden Costs

Although most property management software has a straightforward pricing structure, certain systems incorporate expenses that a landlord may not be aware of. Consider the following fees in addition to the monthly price per unit:

  • Add-on components that may not be added to the plan selected by the landlord.
  • Implementation charges for setting up the program for success.
  • Options for training the serviced apartment property staff to use the system efficiently.
  • API accessibility that allows the program to be further customized to match the demands of a landlord.

Competitive Advantages of Using PMS

Property management software provides the functionality needed to accomplish everyday activities, whether used to manage a single apartment building or hundreds of commercial properties, allowing a property owner to focus on other aspects of their business:

  • Expand your company- A property manager can spend more time promoting properties and coordinating other aspects of the business thanks to automation features like built-in tenant screening to discover the best tenants or renters.
  • Users may publish vacancies on multiple sites, such as, with only a few clicks using some marketing tools.
  • Increase the ease of use- Residents may pay rent at any time of day via an online tenant portal, which is convenient for them and makes rent collection much easier for landlords.
  • Furthermore, the site establishes a channel of contact between residents, the office, and the maintenance team, allowing everyone to be instantly informed of relevant announcements.
  • Obtain profitability oversight and financial control- Landlords can use analytics and reporting systems to gather accounting, tenant, and sales data in order to spot patterns that may be affecting their business or possibilities for improvement.

Read more: Complete Guide On How To Manage An Apartment Building

Can PMS Help Me With Marketing My Serviced Apartment Business?

Absolutely! Property managers are tasked with marketing their vacancies and expressing quality in the photos and content they post.

Modern-day serviced apartment property management systems include features like branding, booking engines, social media integration, and comprehensive marketing campaign implementation, to facilitate vacancy and website management.

Are There Any Drawbacks From Using Serviced Apartment PMS?

Although serviced apartment property management services are highly profitable and there are no specific drawbacks to using them, the property manager is obligated to make it work.

You have to understand that it won't fix all of your problems right away, but it can help you automate some of your most time-consuming daily activities.

However, It's crucial to have a clear objective in mind for the service, as with any software investment.

A defined goal will enable your business to determine the specific functionalities required to achieve success.

Business Sizes And Types That Use Serviced Apartment Property Management Software

A property manager's needs depend on the size and type of their portfolio. Any sort of property owner can benefit from property management features and potential clients may include:

  • Buyers of single-family homes and multi-family homes. The most popular type of property management, these customers have access to a wide range of services that assist them in managing flats, condominiums, or homes, including accounting and tenant tracking, as well as portals and vacancy marketing.
  • Buyers in niche markets- while most property management systems perform the same basic activities, serviced apartment property management software specializes in certain types of rental properties.
  • Vacation rentals investors- technically, vacation rental properties are also serviced apartment properties, with slight differences. To provide owners a wider reach for potential tenants, serviced apartment property management software focuses on online booking administration and marketing tools that vacation rentals can utilize.
  • Buyers at the corporate level- those in charge of many properties within a business organization might choose a serviced apartment system that provides a comprehensive picture of their complete portfolio.

Key Takeaways

Booking Ninjas Serviced Apartment Property Management Software has become known for delivering cutting-edge property management solutions.

The company's founders have worked to provide an extraordinary experience for all property stakeholders, including managers, owners, guests, and service providers. Our systems offer managing fees, distribution, and easy bookings.

You can coordinate pricing and bookings for many properties at any time, on any device. You can also manage payments and income with our specifically built central invoicing module. Our future-proof solutions are adaptable enough to expand with your company.

For a free, customized estimate, kindly contact the Booking Ninjas property management system sales team/customer care .

Improve Your Property's Management, Operation & Revenue With Booking Ninjas Property Management System

Schedule A Meeting

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