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  15 May 2022
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Vacation Rental House Rules Template


It is possible to avoid disputes between you and your guests by having clear and explicit vacation rental home rules and regulations.

With our extensive vacation rental home rules template and our practical examples as a reference, you can figure out what to include in it.

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What Is A Vacation Rental House Rules Template?

A vacation rental house rules template is one that helps you set boundaries, and prevent common issues that could ruin the experience for both the guests and host.

What To Include In Your Vacation Rental House Rules?

Your guests need to know what is expected of them and what behaviors are likely to get them into trouble like fines, and eviction (in extreme cases.)

Whenever necessary, attempt to design the rules in such a way that guests are informed of what they should do rather than what they should not do.

A Welcome Note For Your Guests

A warm welcome message may assist to establish the proper tone right away. It's a brief overview of your home that your guests will read after they've arrived.

It's a brief overview of your home that your guests may read after they've arrived. You may stress and explain some basic guidelines in this note.

General House Rules

Check-in and checkout rules

If there's anything specific you want your guests to do before they leave, you can indicate it here. For instance, you can include instructions for waste disposal, key distribution, and basic cleaning.

Rules about cleanliness

Even if you charge a cleaning fee, your guests anticipate having to complete a few simple chores. As a result, it is appropriate to add guidelines concerning cleaning and garbage disposal.

Rules regarding off-limit areas

Some short-term rental owners have some areas off-limits to their visitors. If you list just a room, for example, you might use this section to highlight which areas the visitors will not be permitted to enter.

Rules regarding damages and security deposit

  • The dining area's cupboard is locked, please refrain from attempting to open it.
  • The electric panel is located in the hallway. Please don't open it unless you're experiencing a power outage.
  • In the bathrooms and kitchens, there is a trash can where you may dispose of any garbage.
  • I acknowledge that accidents may occur, and I respectfully request that you notify me of any accidental breakages or damages before leaving.
  • The cost of repairing or replacing the property or its content will be billed to the guests if the damage is not included in our insurance or surpasses the security deposit.

House Rules Regarding The Neighborhood And Noise Levels

It's priceless to have friendly relations with your neighbors. As a result, it's a good idea to highlight hours when your guests have to be quiet.

You may also specify any consequences they may face if they violate this guideline.

  • Most of our neighbors are full-time residents, please keep noise to a minimum between 12 a.m. and 8 a.m. so that our neighbors can have a good night's sleep.
  • Please do not pet or feed our neighbor's dog, even though he is nice.
  • If you have any problems with our neighbors, please let us know as soon as possible.
  • Your holiday rental agreement may be revoked and you may be asked to leave our property if any neighbors complain about high noise levels. If this occurs, the rental fee will be forfeited.

House Rules Regarding Extra Guests And Visitors

Even if you don't mind if your guests have additional company during the day, it's still a good idea to keep the number of visitors to a minimum.

You will be able to safeguard your belongings from additional wear and tear in this manner. It's also fine to refuse all guests.

Many hosts, in fact, prefer this method, while others are ready to charge an extra price for extra visitors who have been approved in advance.

Whatever strategy you use, be sure you explain everything properly.

  • During the day, only three visitors are permitted.
  • Any additional overnight visits must be reviewed and approved in advance and must pay an additional price as per our rates.
  • It is the renter's obligation to ensure that every visitor follows our house rules as well.

House Rules Regarding Parties And Events

Among the most crucial aspects of your vacation home rules is this one. To safeguard your property from damage and maintain the safety of your customers and neighbors, implement a rule that forbids all gatherings.

  • There are no celebrations or events permitted.
  • Any small gathering is limited to a maximum of five individuals and must adhere to the rules that involve noise.

House Rules Regarding Parking

While parking facilities should be included in your vacation rental standards, it is a good idea to educate your visitors about the maximum number and size of vehicles your property can take before they book. This is to avoid any problems upon arrival.

  • Please park your car in the specified parking area.
  • If you must park on the street, please be kind to our neighbors and ensure that you do not obstruct their entry into their homes.
  • Any vehicles are not permitted in our garage.

House Rules Regarding Safety

While some of these guidelines are self-evident and shouldn't need to be stated, it's still helpful to inform your guests to be aware of their surroundings and to secure windows and doors.

Rules for balconies and veranda

If you have a balcony or veranda where guests can enjoy the views, it's critical that you specify instructions for how they should utilize these places explicitly. It can also be dangerous for infants and toddlers. If your listing caters to families, remind your guests to use additional precautions in certain areas.

Rules for using a swimming pool and a hot tub

When it comes to a swimming pool or hot tub, you should choose when they can use it during the day. You may also put a list of things that shouldn't go into the pool.

Rules regarding BBQ and other outdoor amenities

Include directions for how to use a BBQ or other related outside amenities in your house rules if your home offers them. You can also provide particular cleaning instructions if there are any.

Children's safety rules

When renting out a child-friendly property, make sure to specify which areas should always be avoided. You may also use your home rules as a chance to remind guests that they are ultimately responsible for their children's safety.

Security rules

Nothing is more bothersome than becoming a victim of crime whether on a work trip or family vacation. Even if your neighborhood has the lowest crime rate, it's a good idea to advise your guests to close windows and lock entrances.

  • Adults should always keep an eye on children on our property.
  • Parents or guardians are responsible for their children's safety at all times.
  • If you lose something, please let us know so we can keep a lookout for it while we prepare the home for the next guests.
  • Please don't forget to close the umbrella on the terrace and store it safely if it rains.
  • After each usage, remember to wipe the BBQ grill.
  • When dining outside, please only use plastic cups.

House Rules Regarding Smoking

It is essential to entirely prohibit smoking within your home. Getting rid of cigarette scents in time for your next guest's arrival sometimes seems difficult. By the way, It is also cleaner and safer.:

  • Smoking is prohibited on the premises.
  • You may smoke outside in the authorized location if you wish to.
  • Please place your cigarette butts in the provided ashtray in the given place.

House Rules Regarding Pets

Pet-friendly lodging is becoming increasingly popular among travelers. Allowing pets may make business sense for you.

However, you should keep in mind that it may increase stress and strain, and allergy sufferers may be hesitant to reserve your vacation rental home.

At the end of the day, you, as the host, have the final choice on whether or not to allow dogs to stay at your rental home.

  • It will be the guests' responsibility to tidy up after their pets.
  • Please do not let your pet sit on any of the furniture.
  • Please keep your pet inside the house at all times during the night.

House Rules For Appliances

Even if you believe it's unnecessary to discuss appliances, you'd be astonished at what guests would try to do.

As a result, including restrictions on the use of electrical appliances such as a dishwasher, thermostats, Wi-Fi connections, and even lighting is a good idea. It can not only help you avoid mishaps but can also help you save money.

  • Before leaving the house, please double-check that all lights and other electrical equipment have been turned off.
  • You are free to use the washers, but be careful not to overload it.
  • The thermostat's ideal temperature is...

House Rules Regarding Garbage Disposal

More and more hosts are using simple recycling solutions. In fact, your guests are likely to recycle at home as well. As a result, most guests will not be surprised if you urge them to be environmentally responsible at your rental as well.

  • We kindly request that our guests discard food in the provided garbage bin.
  • Any paper trash should be recycled in the green bin.
  • No sanitary items or baby wipes should be flushed down the toilet. In both bathrooms, we have grey trash cans for this.

Compliance And Agreement For The House Rules

While you may not want to penalize your guests for disobeying the rules, you must nonetheless explain what will happen if they do.

You may also mention that the home rules are in place to keep them safe while they are staying with you.

  • Any violation of these rules is a breach of your reservation's terms and conditions.
  • Please contact us if any of our House Rules are unclear.
  • If a guest or visitor does not follow our house rules, we retain the right to expel them.

Benefits Of Setting Rules For Short-term Rental?

The rules are in place to benefit both the homeowner and the guests. If there's a serious disagreement and it involves the law, the judge can look up your vacation home house rules.

It is, at the end of the day, well worth the time and effort. You may expect peace of mind for every subsequent reservation if you take the time to develop clear house rules the first time.

Where To Place Your Vacation Rental House Rules?

This house handbook should be kept in a prominent location where people will notice it. You may put it on the kitchen counter, or a side table, for example.

Also, just in case they've forgotten, remind your guests where they may locate this handbook once they've checked in,

Download Vacation Rental House Rules Template

Still unsure as to where to begin? Use our template to create your own set of rules!

We've put up a simple file with all of these examples, which you can easily change. Simply fill in the blanks to make it unique to your property's needs.

This template is intended to assist you in providing the best possible experience for both you and your guests. Feel free to add, remove, or edit as necessary.

Remember that no two vacation homes are alike, so tailoring the vacation home rules template to your own property is not only encouraged but essential.

Download the Booking Ninjas vacation rental house rules template.

Key Takeaways

House rules for vacation rental properties can assist hosts in maintaining control over their rentals and businesses.

The most successful rules are those that are straightforward and do not allow room for interpretation.

They're useless, though, if you don't tell your guests about them and remind guests to read them.

Read more: How To Start a Vacation Rental Business: Complete Guide

Booking Ninjas offers robust vacation rental software that includes all of the tools you'll need to boost your reservations, synchronize your schedules, and keep track of your daily responsibilities.

You may use the vacation rental property management system to manage your vacation rental home rules. It may be delivered to your visitors once they've settled in, as a pleasant reminder to read your house rules using prompted messaging.

Booking Ninjas can also assist you with general guest communication as well as a variety of other everyday duties. To learn more about what we do and how it works, schedule a call with us.