Get the Prime out of your space with our Best Coworking Management Software

All-In-One Coworking Space Software To Manage Your Shared Space Rentals, Vacancies & Daily Operations

Like family, our modernized coworking management system is connected in a single network!

You no longer need different systems to connect to each other before maximizing your space.

We have integrated the various features into a single system that breaks down the silos.

Booking Ninjas supports multi-location reservation/booking, making it easy to monitor and manage your shared rental spaces from any location in a single dashboard.

Plan & Pricing

Here’s How Our Coworking Space Booking System works

With Booking Ninjas PMS, easily create an inventory for clients to choose features they want to rent and book on your coworking space. This helps increase cash flow as they pay for services they want. We ensure a speedy and accurate coworking space booking system that guarantees easy monitoring, enables quick access to clients concerns, helps handle reservations for different room types and stressless navigations.

Seat & Desk Booking

This allows you to create individual seats & desks and enables reservations to be done on the booking engine.

Private & Meeting Room Booking

Our PMS has features for room booking where your tenants or guests can book rooms for different purposes. This provides the needed privacy and exclusivity they deserve.

Resource & Equipment Booking

  • Simply add available resources and equipment to the system to allow easier reservation by users and management.
  • This helps to make life easier for members who would no longer need to outsource the needed equipment.
  • Helps keep track of the usage and condition of booked equipment.

Why You Should Opt for Our Coworking Member Management Software

Easily manage your coworking space with our software which makes for easy support. Create profile of your members to keep track of their data.

Membership Management

Have flexible and fully customizable membership support which enables you to create membership that suits your users and your space.

Team Membership Support

  • Team membership gives room for consolidated payment under one account for a whole team/company.
  • It also allows your users to sign up in bulk and helps simplify billing.

Increase Your Space Revenue Using Drop-ins & Day Pass Users

  • Not all users will sign up on the first count. This allows your users to rent your space without membership tags and helps with on-the-spot payments.
  • Many people will easily subscribe to a pay-as-you-go service using the on-the-spot payments thereby increasing sales.

Get Your Members Hooked Using Coworking Member App & Member Portal

  • Allow users to manage their membership/reservation, make payments, and even purchases through the member app, giving them control over their membership.
  • We all love being in control. With the owner app, both you and your staff can manage your operations, members and bookings.

Guest & Visitor Management

  • It is an inevitable fact that guests come with visitors. Manage member’s guests and visitors to ensure proper documentation, profiling and accounting of users. This helps with solving security concerns and ensures the safety of lives and property.
  • By having a guests and visitors registration tab, proper accountability is promised.

Front Desk Concierge & Member Help Desk

  • This interface will speedily help the community manager to welcome visitors, schedule appointments and manage daily check-ins/check-outs.

    It will also help with basic information capturing and scheduling appointments for prospective member tours.

Inventory Management

Easily manage an inventory of spaces, rooms, equipment and resources from the app.

Our system also integrates all necessary information into one dashboard to help track all inventory-concerned matters.

It Does Not Matter if You Have Both Small & Big Space Coworking Space

  • The system supports coworking spaces of all sizes.
  • Whatever capacity your coworking space operates in, we provide top-notch support for your business.

Multiple Locations

As business blooms, new locations are opened. The platform gives you the opportunity to grow your conglomerate without signing up for a new system. Simply add the new location to your dashboard and it is business as usual.

Monitor your space from multiple locations in one dashboard and have an instant ready-to-use system in the new location.

You can also track real-time users and understand peak periods for each location which helps you plan properly for these periods.

Occupancy Dashboards To Helps Measure & Plan

  • This helps you keep track and understand how occupied your space is, at any given point.
  • Make use of your occupancy data to measure the health of your business.
  • Get utilization report for all inventories ranging from desk, room, resource and equipment, to membership utilization report which provides useful insights for better membership planning

Automated Billing & Invoicing

The Automated Billing & Invoicing was built with your coworking space in mind, helping sort out your billing needs. You’re seconds away from improving your billing process.

Custom Recurring & One-Off Plans

  • You get the opportunity to customize recurring membership which spans weekly, monthly, quarterly or annually.
  • Also provide support for one-off plans like drop-ins and day passes. Everybody wins, here.

Multi-Site Billing Support

  • We see your need for a system that enables multi-site billing support across locations.
  • Through this feature, you can have different tax rates, billing requirements, language and more per location.

Payment Gateway

  • Do not be worried about integrating payment gateways into your system.
  • Our system integrates well with platforms like Stripe and other popular payment gateways.

Additional Features

The Booking Ninjas coworking space system helps you maximize your coworking space to generate more revenue.

Events Management

  • You can easily rent out your space for events complete with tools to help with event management.

Catering / UberEats

  • Your community can utilize the catering services of registered vendors in your space.
  • Ubereats can be ordered, food delivered and all coordinated from the member app/portal without having them change interfaces.
  • Having a connected POS system even makes it merrier...because, what is a billing system without an easy outlet to pay for them?

Business & Usage Analytics

  • Maximize the potential of your business by optimizing your space performance. You can achieve this by monitoring room usage, track member check-ins, measure conversions, gain insights into inventories and member behaviour. Our integrated tracking and data collection process makes this easy for you.


  • Because the brand image is captured in the little things, you can build your brand by setting up the member app and portal with your logo. Let your community identify you through the sparkle of your image and brand. Unify your presence by optimizing your image!

Booking Ninjas Coworking Space Software Price

Core Coworking PMS (Starts from $ 0/month )

Coworking Space Management System Add-Ons

Booking Ninjas Coworking Space System comes with amazing add-ons that further beautify your space management experience.

Booking Engine

Channel Manager

Data Analytics


Cash Register


Email App

Membership Module

Esign (Additional Api's)

Communications (paid by usage)


What is coworking management software?

A coworking management software is a solution that helps coworking businesses to organize the space, manage the reservation process, and control the membership management. From inventory management to customer service tickets and more, coworking management software is designed to track and automate your coworking spaces operations.

How to set up a coworking management system?

To set up a coworking management system, the first thing you need to do is book an introductory demo with us -  schedule an appointment

During this demo, you get to see all the features that could be utilized in your coworking space. This process is unique for each business and the requirements for setting up your personalized coworking management system are determined during this call.

Can you install this coworking management system into an existing Salesforce organization?

Yes, you can install this system into your existing Salesforce organization.

Can I get a demo of your coworking management system?

Yes, you can schedule a demo of our coworking management system. With a demo, you see how the coworking space system helps deliver a great digital experience to your community by automating the administrative process.

Schedule a demo today! You can choose any day or time convenient for you.

Can you connect my inventories to a channel manager?

Yes, you can connect your inventories to your current channel manager. If you don’t have a channel manager, we provide the channel management feature as well (at a discounted price for co-working spaces using our PMS!)

Do you support online booking for seats, desks, private offices via booking engine/app?

Yes, Booking Ninjas PMS provides a booking engine that supports online booking for your community. Members and guests can book online, pay and manage their meeting room reservations in any of your centres. Also ensures availability of Private & Meeting Room Booking. Available both on desktop and mobile platforms.

Do You Support Resource & Equipment Booking?

Yes. Users can do resource & Equipment booking by adding available resources and equipment to the system for easy reservation and management.

Do you connect with the POS (snacks shop)?

Yes. Whether your POS operates in a snack shop, restaurant, bursary or cafe, our PMS connects the POS to the rest of the PMS. If you already have a POS system, we can connect it to the rest of your instance. If you don’t have an existing POS system, we will provide the POS system which is automatically synced with the rest of the PMS.

Do you have a member portal for the member to manage their account?

Yes, we do. For the member portal, you can do the following: Status booking, etc (day pass/monthly member), upgrade plan, referrer program, etc. You can also include custom options you’d like your members to see on their portal.

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